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Services
Construction Virtual Assistant

Construction Virtual Assistant Company & Services

Construction Virtual Assistant Company & Services

Looking into hiring a construction virtual assistant to streamline your operations? In this article, you will learn about the following key points:

  • Primary Duties of a Construction Virtual Assistant
  • Professional Guidance on Outsourcing a Construction VA
  • Tailored Virtual Assistant Services for Construction Companies
  • Benefits of Outsourcing Construction Virtual Assistant Services in the Philippines
Construction Virtual Assistant Company & Services

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What is a Construction Virtual Assistant?

What is a Construction Virtual Assistant

A construction virtual assistant provides administrative support and organizational services within the construction industry. Specifically assisting construction professionals, they handle various administrative tasks to increase overall productivity.

You might be hoping to delegate repetitive and tedious tasks which distracts your focus on core responsibilities. Particularly when it comes to reviewing crucial project-related documents, having another pair of eyes to look into details can help.

Whether this involves document management or research, a virtual construction assistant can accomplish these for your business.

What is a Construction Virtual Assistant

Given the complex nature of construction projects, it can be difficult to accomplish certain duties simultaneously. Here’s how a construction VA can help in your overall operations:

  • Outsourcing a construction virtual assistant enables your in-house team to concentrate on core tasks. This includes handling administrative duties to boost productivity.
  • A construction VA can provide support around the clock even outside regular working hours. This ensures attendance to tasks such as client inquiries and data management.
  • Organizing construction drawings, permits, contracts, and other project-related documents for easy access.
  • Communicating with subcontractors, assigning tasks, and ensuring their work aligns with project goals.
  • Coordinating with suppliers to order and track materials, ensuring timely delivery to the construction site.

 

Partnering with a construction virtual assistant agency contributes to a smoother project workflow and successful outcome for your construction firm.

Key Takeaways

  • Virtual construction assistants offer specialized skills in construction project management. Their expertise in navigating construction software and maintaining accurate records ensures efficient project execution.

 

  • Choosing to outsource a construction virtual assistant from the Philippines offers several advantages. For one, you can expect a highly-skilled workforce with familiarity with international construction standards.

 

  • A wide array of virtual assistant services cater to the customized needs of construction firms to meet unique goals. If you need to hire one agent, build a team, or create a workforce, excellent opportunities are readily accessible.

 

  • Opting to recruit an in-person staff can entail more expenses. Instead, collaborate with reputable real estate staffing solutions like ShoreAgents to properly manage your business’s demands.

What does a Virtual Assistant in Construction do?

What does a Virtual Assistant in Construction do

Construction virtual assistants are highly skilled professionals who provide remote support to construction firms. Their immense project management skills and support capabilities contribute to the overall success of each construction project.

While their duties vary accordingly, this function plays an essential role to fulfill construction-related tasks. For instance, some of the most time-consuming tasks that hold back construction firms are data entry and research. Instead of concentrating on various phases of construction, they may spend more time on these less important duties.

This is where virtual assistants enter the scene to lend a hand. They can manage schedules, track the progress of projects, and respond to client inquiries. Oftentimes, they also collaborate with other roles in the firm when necessary.

What does a Virtual Assistant in Construction do

A construction VA can coordinate tasks with an engineer to ensure the fulfillment of engineering specifications. Similarly, working alongside an architect to communicate design-related tasks.

Tasks and Obligations of a Construction VA

Taking on most of the back-office work, the duties of a virtual construction aide depend on the firm’s needs. This dynamic role may handle various pivotal tasks to help streamline the operations of construction projects.

Here are some of the duties that a construction virtual support can fulfill:

A virtual assistant takes care of schedules, resources, and tasks. This involves coordinating duties among team members and subcontractors for the smooth progress of each project.

Organizing construction-related documents such as blueprints and contracts is important. With the help of a VA, construction professionals can easily access and retrieve important data.

Construction firms should maintain consistent communication with existing clientele. Each satisfied customer provides positive feedback to your firm, which a virtual assistant can significantly enhance. A virtual assistant's support addresses the concerns of both existing and potential customers.

For seamless and efficient project integration, a VA communicates with both vendors and suppliers. This duty ensures the timely procurement of materials and properly tracking deliveries.

This involves managing project-related data and creating progress reports. Typically, this repetitive task is quite time-consuming. Having an assistant who can double-check the information is important as you can often overlook the details.

A virtual assistant takes care of schedules, resources, and tasks. This involves coordinating duties among team members and subcontractors for the smooth progress of each project.

Organizing construction-related documents such as blueprints and contracts is important. With the help of a VA, construction professionals can easily access and retrieve important data.

Construction firms should maintain consistent communication with existing clientele. Each satisfied customer provides positive feedback to your firm, which a virtual assistant can significantly enhance. A virtual assistant's support addresses the concerns of both existing and potential customers.

For seamless and efficient project integration, a VA communicates with both vendors and suppliers. This duty ensures the timely procurement of materials and properly tracking deliveries.

This involves managing project-related data and creating progress reports. Typically, this repetitive task is quite time-consuming. Having an assistant who can double-check the information is important as you can often overlook the details.

Aside from the duties mentioned above, a virtual assistant can also support tracking project expenses. With the help of a real estate accountant, they can organize financial documents for better cost control. At the same time, work on social media or marketing-related tasks to establish the firm’s expertise. Therefore, the tasks that a virtual assistant can be flexible based on your firm’s demands.

For this reason, it’s ideal to write down the specific list of duties for offshore team members. Construction firms frequently encounter time-consuming processes. This is why most companies outsource a virtual assistant to prevent delays.

The best part of outsourcing through a real estate BPO like ShoreAgents is that we make your outsourcing journey more efficient. Simply let us know about the tasks that you’re looking to delegate to a VA and we handle the rest. At ShoreAgents, our success team assists in selecting, training, and retaining staff. We’re aware of outsourcing challenges, so we aim to simplify your operations.

Hire a Construction Virtual Assistant Today

Virtual Assistant Services for Construction Firms

To meet the demands of streamlined project execution and optimized operations, construction firms are increasingly turning to virtual assistant services. ShoreAgents provides affordable construction virtual assistant services tailored to your firm’s specific needs. Here are some of the valuable services that an assistant can offer:

  • Blueprint and Plan Management – Distributing construction plans and organizing blueprints ensures that all stakeholders involved in the project have access to data. Construction VAs can also implement a revision control system for blueprints and plans. This ensures that any changes are properly integrated into the project workflow.
  • Permit and Compliance Tracking – The crucial role of a VA can involve monitoring and tracking the progress of permits and regulatory compliance. This ensures the attainment of all required approvals and compliance with local regulations. Essentially, construction VAs can set up automated alerts and notifications for deadlines. Their assistance can prevent potential delays which can incur more costs in your firm.
  • Communicate with Subcontractors – Virtual assistants can serve as a central point of contact for subcontractors to ensure efficient task execution. They can directly set clear instructions regarding the project requirements and timeline which can minimize potential issues.
  • Generate Progress Reports – Tailored progress reports can be accomplished by a VA, depending on the specific needs of different stakeholders. A customized report can help them make informed decision-making as well as mitigate any setbacks.

At the same time, VAs can craft virtual presentations to provide stakeholders with a straightforward view of project progress and milestones.

At ShoreAgents, we excel in delivering premier staffing solutions. Regardless of the real estate function that you need, our dedication ensures excellence.

Recognizing the challenges of finding the right talent, we handle the laborious and costly recruitment process for you. Sorting through numerous applications is time-consuming and challenging. This is where ShoreAgents shines – we specialize in this essential task for your business.

Advantages of Outsourcing a Construction VA from the Philippines

You may have heard that outsourcing in the Philippines is one of the most preferred strategies by several businesses. And indeed it is – for various reasons which we’ll discuss in this section.

To begin with, the BPO industry is one of the largest growing sectors in the Philippines. It is, in fact, recognized as the top outsourcing destination for its competitive workforce. Here are some of the perks of outsourcing a construction virtual specialist based in the Philippines:

  • Lower Cost of Labor – The cost of labor in the Philippines is lower compared to developed countries. This makes it an appealing option for companies seeking cost-effective outsourcing solutions. The best part is that at a more affordable rate, Filipino VAs can offer high-quality work.
  • Industry Knowledge – Construction virtual assistants based in the Philippines offer the valuable advantage of possessing industry-specific knowledge. At ShoreAgents, you can guarantee that the outsourced staff member you onboard is familiar with construction practices and regulations. As the leading real estate staffing solutions, we only offer the best Filipino team members for your firm’s streamlined operations.
  • English Proficiency – English is one of the official languages in the Philippines. Filipino professionals possess a high level of English proficiency as they are typically university graduates. This makes the country an attractive destination for English-based services.
  • Broad Spectrum of Services – There’s no denying that outsourcing a workforce in the Philippines can deliver more services than just back-office tasks. The majority of virtual assistants in the country can cover customer support, digital marketing, technical assistance, and financial management among others.
  • Reliability & Dedication – Outsourcing Filipino virtual assistants is ideal as they have a strong work ethic and commitment to delivering high-quality results. And because they are accustomed to international work practices, you can guarantee their reliable support.

Discover some of our real estate virtual assistants from the Philippines:

Agent Jonathan (Production Estimator)

Jonathan

Production Estimator

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Agent Monica (Finance Property)

Monica

Finance Admin

ENQUIRE NOW

Agent Neena (Graphic Designer)

Neena

Graphic Designer

ENQUIRE NOW

Where to Outsource a Construction VA?

When outsourcing a construction VA for your real estate business, you have two main choices. Hiring through freelance platforms or a reliable real estate BPO agency like ShoreAgents.

Both options have unique benefits, tailored to your needs. Explore the pros and cons below to make an informed choice:

1. Freelance Platforms

Freelance Platforms

Online freelance platforms like Upwork and Freelancer provide a wide range of talent. If you decide to hire on freelance platforms, you need to list your job requirements and connect with various candidates.

However, the global market has led to increased expenses for hiring freelancers. The rise in remote work and online platforms has expanded the freelancer market, allowing them to offer services globally. This has resulted in more freelancers, increasing competition for top talent, and potentially higher rates.

Do note that short-term freelancers might cost more for your business, as they handle multiple projects and clients. This can lead to higher turnover rates, requiring more time and resources to find and onboard replacements.

Freelance Platforms

Outsourced employees at real estate outsourcing companies often stay longer due to stability and career growth opportunities. This isn’t as prevalent in the global freelancer market. Aside from a consistent income, employees can engage in programs and feel a sense of belonging.

2. Offshore BPO (Business Process Outsourcing) Company

Outsourcing a virtual assistant through a real estate BPO agency like ShoreAgents offers the advantage of streamlined recruitment. This ensures access to skilled professionals who are pre-screened for industry expertise. This approach provides businesses with a reliable source of talent while allowing them to focus on core operations and strategic growth.

Your virtual assistants at ShoreAgents will also enjoy working as they have access to enjoy quality facilities. Our modern office is further equipped with a backup power generator. We provide complete computers with dual screens, webcams, and headsets.

Compared to local hiring, our recruitment process minimizes language barriers. We assure effective communication for every staff member you bring to your team. Take a look at the pros and cons:

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At ShoreAgents, we ensure effective staff management for your virtual employees to achieve exceptional performance through our three-tiered strategy. This encompasses monthly recognitions, enjoyable activities, and passion clubs, among other benefits. Your outsourced virtual assistants at ShoreAgents will consistently dedicate themselves to maximizing your business’s success.

Conclusion

Contact ShoreAgents for Outsourcing Services
Contact ShoreAgents for Outsourcing Services

Outsourcing construction virtual assistants offers a strategic solution to the complex demands of the industry. The specialized skills, cost-effective benefits, and flexible support they provide empower construction firms to navigate projects with efficiency and precision.

As the construction landscape continues to evolve, outsourcing emerges as a valuable avenue for driving growth and maintaining a competitive edge.

Explore the cost-effective virtual real estate assistant pricing versus traditional options. Contact ShoreAgents today to learn how our services match your needs.

Ready to Hire Your First Construction Virtual Assistant?

A construction VA provides valuable assistance to your business. If you’re ready to hire one, we are here to assist you every step of the way:

To Know if You're Ready to Hire a VA, Take The Quiz!

To make sure you’re prepared for outsourcing to a real estate remote staff, check out our outsourcing checklist. Also, consider key factors before deciding. Enhance your enterprise by acquiring a remote assistant today!

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Factors to Consider in Your Real Estate Business?

Observing your current office setup is important. This way, you can identify team members who might be performing tasks below their abilities, leading to decreased productivity.

Understand the crucial questions to test your real estate business to know if you’re prepared to hire a remote worker. What factors must you consider for hiring offshore? Learn more in this video:

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A Real Estate Expert's Perspective: The Offshore Tipping Point

Uncertain whether you’re prepared to hire offshore? You might be considering doing so due to the expensive labor costs when hiring virtual assistants locally and other major factors. We have a free eBook that will guide you through the process!

Discover offshoring insights from ShoreAgents’ Managing Director, Stephen Atcheler, as he shares his outsourcing journey.

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FAQs about Outsourcing a Construction Virtual Staff

Offshoring a virtual assistant can optimize your operations and contribute to the development of your real estate business. By handling administrative duties, a construction virtual assistant reduces labor costs. This enables you to focus on revenue-generating tasks and growth initiatives.

The price varies based on factors like skillset, experience, and location. Hiring a local construction VA can be more expensive compared to countries with lower living costs like the Philippines.

For instance, hiring a construction assistant in Australia costs approximately $50,605 AUD annually excluding taxes and other costs.

 

On the other hand, hiring at ShoreAgents in the Philippines would cost around $22,952 AUD. This covers salary, fees, benefits, and government charges. This significant cost difference allows you to save money and hire three virtual assistants for the price of one local hire.

Construction VAs typically use communication platforms and project management tools. Efficient communication software can be facilitated through platforms like Slack.

Project management tools like Asana and ClickUp can aid in task organization and progression. Teaming up with an offshore real estate staffing solutions company like ShoreAgents ensures smooth operations. At the same time, all necessary tools and equipment are readily available for your virtual assistant.

 

To ensure your virtual assistant has the required resources, discuss your specific needs and software/equipment requirements with them. At ShoreAgents, we provide fully-equipped workspaces. This includes a complete PC with dual screens, a webcam, a communications headset, and basic software. If you have specialized tools, our IT department can help integrate the software and network services.

The training process for a virtual assistant starts with creating a concise training plan and utilizing real estate productivity tools. It’s crucial to provide clear instructions, offer ongoing support, and foster positive relationships with your assistants.

 

As a business owner, you will be responsible for training and familiarizing the VA with your processes. You can also assign a trainer from your team to ensure the VA’s continuous learning and professional development. while we actively support them during their initial days and beyond.

Hiring a construction virtual staff can lead to cost savings compared to hiring in-house employees. You can save approximately 70% cost savings by outsourcing through ShoreAgents. You no longer have to provide a workspace with necessary work equipment as we offer that to your virtual team members.

Depending on the size and needs of your business, you can choose between the following:

  • Hire One Agent: Ideal for small businesses and those new to outsourcing. Starting with an individual agent can be a solid foundation for potential business scaling. You can add additional members to the team in the long run if necessary.
  • Build a Team: If you’re ready to expand your workforce, hiring a team is a practical step to elevate your business. With ShoreAgents, you can ensure a solid base for growth and success.
  • Create a Workforce: This option suits companies requiring a significant number of staff across various departments. Particularly with increased market demand or a focus on enhancing productivity and streamlining operations.

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