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Contract Administrator

A contract administrator is responsible for drafting and administering all sales and purchase contracts. They are also often responsible for negotiating and managing vendor contracts and purchase orders.

What is a Contract Administrator?

Businessman Hands Holding Document
  Contract administration is a critical aspect of property development. A contract or contracts administrator manages all external and internal contracts, insurance certificates, and purchase orders.
  Contract administration is a critical aspect of property development. A contract or contracts administrator manages all external and internal contracts, insurance certificates, and purchase orders.
Businessman Hands Holding Document

What is the salary of a Contract Administrator?

So, how much do contract administrators make? It depends on several criteria. The number and complexity of contracts managed is one factor. Experience is another. The firm and its size are also factors.
Location, however, is the most significant factor in determining compensation. Wages typically are tied to the cost of living in a city, region, state, or country. Contract Administrators who live in expensive cities will earn more; those who live in less costly areas will earn less.
The Philippines has a low cost of living, and wages are also low. Property development companies located in more expensive countries will save a lot of money by hiring virtual contract administrators in the Philippines.

What is the average salary for a Contract Administrator?

We’ve compiled a table that shows the average salary paid to contract administrators in several countries. The table also compares the average contract administrator salary in the Philippines to the average salary in each country. Note that the totals in the table for other countries don’t include extra costs like insurance and government fees. However, the figures for the Philippines include these costs as well as ShoreAgents’ fees.
The average salary of a Contract Administrator in Australia
Australia Flag

AU

$106,088 AUD
Local
Philippines Flag

PH

$24,690 AUD
based in the Philippines
The average salary of a Contract Administrator in New Zealand
New Zealand Flag

NZ

$57,188 NZD
Local
Philippines Flag

PH

$27,802 NZD
based in the Philippines
The average salary of a Contract Administrator in United Kingdom
United Kingdom Flag

GB

£22,439 GBP
Local
Philippines Flag

PH

£14,426 GBP
based in the Philippines
The average salary of a Contract Administrator in United States of America
USA Flag

USA

$61,273 USD
Local
Philippines Flag

PH

$17,258 USD
based in the Philippines
The average salary of a Contract Administrator in Canada
Canada Flag

CA

$60,942 CAD
Local
Philippines Flag

PH

$22,487 CAD
based in the Philippines
The average salary of a Contract Administrator in Singapore

SG

$38,832 SGD
Local
Philippines Flag

PH

$23,528 SGD
based in the Philippines
The table demonstrates the cost-effectiveness of outsourcing to the Philippines. You could hire four Filipino contract administrators for the price of one in Australia. You could employ about three Filipino contract administrators for the price of one in the United States and Canada. You could hire about two Filipino contract administrators for the price of one in New Zealand and the United Kingdom. You’ll save about 30 percent by hiring a Filipino if you are a company in Singapore.

Can a Contract Administrator work virtually?

Serious Thoughtful Asian Businessman
When you consider the cost savings of a virtual construction assistant, you probably are asking about a contract administrator remote. A contract administrator can definitely work from a remote location as long as you’ve paved the way with preparation. For example, you’ll need the following:
  • Realistic expectations
  • Team buy-in
  • A well-written and clear job description
  • Task-management software
  • One person to supervise the administrator’s day-to-day activities
ShoreAgents can help you with setting your expectations and developing your job description. We can recommend task management software and provide counsel on gaining team agreement.

Local Contract Administrator Vs. Virtual Contract Administrator

So, you want to hire a contract administrator and are weighing whether to hire a local administrator or a virtual one. Here are the benefits to the virtual contractor administrator.
The hiring process can require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks. And, you’ll have to do all the hiring while complying with local laws. Chances are, hiring isn’t your favorite way to spend your time, either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that workforce. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
For property development firms in many countries, the most significant advantage of hiring a virtual contract administrator is that you’ll save money. ShoreAgents is based in the Philippines. The Philippines has significantly lower labor costs than the United Kingdom, United States, Canada, New Zealand, Australia, and Singapore. Companies in some countries will be able to hire a Filipino contract administrator for one-third to one-fourth of the cost of a local administrator.
Now, here are the challenges of hiring a virtual construction assistant. The only major challenge is that you’re doing something you haven’t done before. You’ll need to adjust your thinking and invest in time management software to help manage your virtual contracts manager.
So, which is for you? A virtual contract administrator that costs less has all the skills and remains engaged. Or the traditional route of hiring a local contract assistant that doesn’t require any new thinking. The decision is yours, but if you decide to go virtual, ShoreAgents will help you meet any challenges you face.

What are the duties of a Contract Administrator?

Asian Young Woman Portrait
Ok, So what does a contract administrator do anyway? A contract administrator’s job description will vary depending on the company and the types of contracts it uses. However, contract administrator duties and responsibilities might include the following:
  • Lead contractual negotiations.
  • Manage, maintain, organize, and be responsible for the contract administration process, ensuring that all contracts are completed accurately.
  • Ensure insurance certificates related to contracts are collected, reviewed, maintained, and renewed on time.
  • Ensure achievement of cash flow forecasts and that the project brings in more than it costs.
  • Create subcontractor and purchase orders, including insurance, quality, safety, and environmental documents.
  • Distribute project documents and request notification of changes.
  • Create management plans.
  • Complete vendor contracts and purchase orders.
  • File, scan, and distribute final contracts.
  • Explain the terms and conditions of contracts to managers and employees and ensure they comply with company contracts.
  • Analyze the potential risks of specific proposed contract terms.
  • Stay up-to-date with relevant legislative changes.
An effective contract administrator will have exceptional attention to detail. They’ll know how to use Office software. They will have excellent communication skills and work well with other team members. A positive attitude and proactivity are good personal qualities for a contract administrator. Familiarity with accounting principles is helpful, as are excellent writing skills. Some companies require that contract administrators have a bachelor’s degree in business and some legal knowledge.

Contract Administrator Role

Remote contract administrators can perform most of the typical job duties. The table below demonstrates this. We’ve included a list of typical contract administrator duties and placed a check next to those that the administrator can totally complete virtually. We’ve placed a cross next to those that can only be done in person. If part of the task can be done virtually but part requires in-person work, we’ve put both a check and a cross next to it.
Lead contractual negotiations. check circle
Manage, maintain, organize, and be responsible for the contract administration process, ensuring that all contracts are completed accurately. check circle
Ensure insurance certificates related to contracts are collected, reviewed, maintained, and renewed on time. check circle
Ensure achievement of cash flow forecasts and that the project brings in more than it costs.check circle
Create subcontractor and purchase orders, including insurance, quality documents, and safety and environmental documents. check circle
Distribute project documents and request notification of changes.check circle
Create management plans.check circle
Complete vendor contracts and purchase orders.check circle
File, scan, and distribute final contracts. check circle
Explain the terms and conditions of contracts to managers and employees and ensure they comply with company contracts. check circle
Analyze the potential risks of certain proposed contract terms.check circle
Stay up-to-date with relevant legislative changes.check circle
All the tasks and responsibilities of contract administrator jobs can be performed remotely with the appropriate technology and frame of mind. ShoreAgents is the perfect firm to help you gather the technology you need. Stephen Atcheler, who directs the day-to-day operations of ShoreAgents, grew his own real estate agency by hiring virtual assistants. He and his team provide advice and coaching to ensure the virtual relationship works for everyone.

Where to hire a Contract Administrator?

There are Lots of Documents
You have two choices. You can do the hiring yourself on a local basis, or you can contract with someone who specializes in filling remote contract administrator jobs.
Doing the hiring yourself is traditional. But traditional isn’t necessarily the best way. Hiring is time-consuming, and property development is a competitive business. You could better serve your business by focusing on your core business and not spending all your time hiring someone.
Contracting with a company that can provide you with a virtual contract administrator is a less traditional path that allows you to focus on your core business while leaving the time-consuming work to ShoreAgents. Working with ShoreAgents to hire a virtual contract administrator is brilliant if you want to grow your business in a competitive market.

Hiring at ShoreAgents in the Philippines

Here are the benefits of working with ShoreAgents:
  • Hiring is easy and less time-consuming because we do all the recruiting and background checks for you.
  • ShoreAgents can provide advice and coaching to ensure a smooth transition to the virtual world. Ours is the only BPO firm with a real estate expert running its day-to-day operations.
  • A base in the Philippines. Outsourcing to the Philippines is a smart option. Europeans and North Americans have heavily influenced Filipino culture. The Philippines is a Christian nation and celebrates many holidays in common with other Christian nations. The large Filipino workforce speaks fluent English and is well-educated. Filipinos are hard workers. The business process outsourcing (BPO) industry drives the economy, and workers are willing to adjust their hours for the convenience of foreign companies. Finally, the labor costs in the Philippines are significantly lower than in many other countries.
ShoreAgents is a real estate staffing solutions firm based in the Philippines. Whatever your staffing needs, we can provide highly skilled, affordable solutions for your property development firm.

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Assistant Property Manager

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