Table of Contents:

Property Development
Contract Administrator

The Functions and Wages of a Contract Administrator

Real estate businesses should consider hiring a contract administrator for several reasons. Not only do they help ensure legal compliance, but they also protect the business’s interests throughout the contract lifecycle.

In this article, we’ll highlight the responsibilities and compensation of a contract administrator. You will also gain expert insights on whether you should hire locally or virtually to achieve cost efficiency.

What is a Contract Administrator?

What is a Contract Administrator
A contract administrator is responsible for drafting and managing all sales and purchase contracts. They often negotiate contract terms and oversee vendor contracts and purchase orders. Having a sharp eye for detail is an important skill for contract specialists as they review contractual obligations.
This includes managing contracts (all external and internal), insurance certificates, and purchase agreements. Since this function handles contract-related duties, other team members can focus on core business activities. The expertise of a contract specialist helps real estate businesses to avoid costly mistakes and renegotiations.

What is the salary of a Contract Administrator?

The salary range for contract administrators depends on several factors. This includes the number and complexity of contracts managed, the level of previous experience, and the size of the firm.
Experienced contract administrators may demand a higher salary compared to entry-level professionals. But most importantly, location is the most significant factor in determining compensation. Wages typically are tied to the cost of living in a city, region, state, or country.
Contract administrators who live in expensive cities will earn more, while those who live in less costly areas will earn less.
The Philippines has a low cost of living so the wages are relatively low. Property development companies in high-cost countries can achieve significant cost savings by employing virtual contract administrators based in the Philippines.

What is the average salary for a Contract Administrator?

We’ve compiled a table that shows the average salary paid to contract administrators in several countries. The table also compares the average contract administrator salary in the Philippines to the average salary in each country.
Note that the salary for other countries does not include extra costs like insurance and government fees. In comparison, the salaries listed in the Philippines already have these costs as well as ShoreAgents’ fees.
The average salary of a Contract Administrator in Australia
Australia Flag

AU

$106,088 AUD

Local

Philippines Flag

PH

$24,690 AUD

based in the Philippines

The average salary of a Contract Administrator in New Zealand
New Zealand Flag

NZ

$57,188 NZD

Local

Philippines Flag

PH

$27,802 NZD

based in the Philippines

The average salary of a Contract Administrator in United Kingdom
United Kingdom Flag

GB

£22,439 GBP

Local

Philippines Flag

PH

£14,426 GBP

based in the Philippines

The average salary of a Contract Administrator in United States of America
USA Flag

USA

$61,273 USD

Local

Philippines Flag

PH

$17,258 USD

based in the Philippines

The average salary of a Contract Administrator in Canada
Canada Flag

CA

$60,942 CAD

Local

Philippines Flag

PH

$22,487 CAD

based in the Philippines

The average salary of a Contract Administrator in Singapore

SG

$38,832 SGD
Local
Philippines Flag

PH

$23,528 SGD
based in the Philippines
The table demonstrates the cost-effectiveness of outsourcing to the Philippines. You could hire four Filipino contract administrators for the price of one in Australia. You could employ about three Filipino contract administrators for the price of one in the United States and Canada.
You could hire about two Filipino contract administrators for the price of one in New Zealand and the United Kingdom. You can achieve 30 percent cost savings by hiring a Filipino if you are a company based in Singapore.

Can a Contract Administrator work virtually?

Can a Contract Administrator work virtually
Yes, a contract administrator can work remotely as long as you’ve paved the way with preparation. For example, you’ll need the following:
  • Setting realistic expectations
  • Team buy-in
  • A well-written contract administrator job description
  • Task-management software
  • A manager to supervise the administrator’s day-to-day activities
ShoreAgents can help you with setting your expectations and developing your job description. We can recommend the best task management software and provide counsel on gaining team agreement.

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Local Contract Administrator Vs. Virtual Contract Administrator

So, you want to hire a contract administrator and are weighing whether to hire a local or a virtual administrator. Here are the top benefits of hiring a virtual contractor administrator:
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The primary benefit of hiring a virtual contract administrator for property development firms in various countries is cost savings.
Since ShoreAgents is based in the Philippines, it has significantly lower labor costs. This is in comparison to other countries such as the United Kingdom, the United States, Canada, New Zealand, Australia, and Singapore. In some countries, a Filipino contract administrator can be hired at a fraction of the cost compared to a local administrator.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The primary benefit of hiring a virtual contract administrator for property development firms in various countries is cost savings.
Since ShoreAgents is based in the Philippines, it has significantly lower labor costs. This is in comparison to other countries such as the United Kingdom, the United States, Canada, New Zealand, Australia, and Singapore. In some countries, a Filipino contract administrator can be hired at a fraction of the cost compared to a local administrator.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The primary benefit of hiring a virtual contract administrator for property development firms in various countries is cost savings.
Since ShoreAgents is based in the Philippines, it has significantly lower labor costs. This is in comparison to other countries such as the United Kingdom, the United States, Canada, New Zealand, Australia, and Singapore. In some countries, a Filipino contract administrator can be hired at a fraction of the cost compared to a local administrator.
Now, here are the challenges of hiring a virtual construction assistant. The only major challenge is that you’re doing something you haven’t done before. You’ll need to adjust your thinking and invest in time management software to help manage your virtual contracts manager.
Therefore, which option would be the most suitable match for your company? A virtual contract administrator who costs less has all the skills and remains engaged. Or the traditional route of hiring a local contract assistant that doesn’t require any new thinking? The decision is yours, but if you decide to go virtual, ShoreAgents will help you meet any challenges you face.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The primary benefit of hiring a virtual contract administrator for property development firms in various countries is cost savings.
Since ShoreAgents is based in the Philippines, it has significantly lower labor costs. This is in comparison to other countries such as the United Kingdom, the United States, Canada, New Zealand, Australia, and Singapore. In some countries, a Filipino contract administrator can be hired at a fraction of the cost compared to a local administrator.
Now, here are the challenges of hiring a virtual construction assistant. The only major challenge is that you’re doing something you haven’t done before. You’ll need to adjust your thinking and invest in time management software to help manage your virtual contracts manager.
Therefore, which option would be the most suitable match for your company? A virtual contract administrator who costs less has all the skills and remains engaged. Or the traditional route of hiring a local contract assistant that doesn’t require any new thinking? The decision is yours, but if you decide to go virtual, ShoreAgents will help you meet any challenges you face.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The primary benefit of hiring a virtual contract administrator for property development firms in various countries is cost savings.
Since ShoreAgents is based in the Philippines, it has significantly lower labor costs. This is in comparison to other countries such as the United Kingdom, the United States, Canada, New Zealand, Australia, and Singapore. In some countries, a Filipino contract administrator can be hired at a fraction of the cost compared to a local administrator.
Now, here are the challenges of hiring a virtual construction assistant. The only major challenge is that you’re doing something you haven’t done before. You’ll need to adjust your thinking and invest in time management software to help manage your virtual contracts manager.
Therefore, which option would be the most suitable match for your company? A virtual contract administrator who costs less has all the skills and remains engaged. Or the traditional route of hiring a local contract assistant that doesn’t require any new thinking? The decision is yours, but if you decide to go virtual, ShoreAgents will help you meet any challenges you face.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The primary benefit of hiring a virtual contract administrator for property development firms in various countries is cost savings.
Since ShoreAgents is based in the Philippines, it has significantly lower labor costs. This is in comparison to other countries such as the United Kingdom, the United States, Canada, New Zealand, Australia, and Singapore. In some countries, a Filipino contract administrator can be hired at a fraction of the cost compared to a local administrator.
Now, here are the challenges of hiring a virtual construction assistant. The only major challenge is that you’re doing something you haven’t done before. You’ll need to adjust your thinking and invest in time management software to help manage your virtual contracts manager.
Therefore, which option would be the most suitable match for your company? A virtual contract administrator who costs less has all the skills and remains engaged. Or the traditional route of hiring a local contract assistant that doesn’t require any new thinking? The decision is yours, but if you decide to go virtual, ShoreAgents will help you meet any challenges you face.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The primary benefit of hiring a virtual contract administrator for property development firms in various countries is cost savings.
Since ShoreAgents is based in the Philippines, it has significantly lower labor costs. This is in comparison to other countries such as the United Kingdom, the United States, Canada, New Zealand, Australia, and Singapore. In some countries, a Filipino contract administrator can be hired at a fraction of the cost compared to a local administrator.
Now, here are the challenges of hiring a virtual construction assistant. The only major challenge is that you’re doing something you haven’t done before. You’ll need to adjust your thinking and invest in time management software to help manage your virtual contracts manager.
Therefore, which option would be the most suitable match for your company? A virtual contract administrator who costs less has all the skills and remains engaged. Or the traditional route of hiring a local contract assistant that doesn’t require any new thinking? The decision is yours, but if you decide to go virtual, ShoreAgents will help you meet any challenges you face.
The hiring process will require a significant amount of your time. You’ll have to develop your job description, post the opening, and then look through applications to find finalists. Once you decide on the best candidate, you’ll need to do background checks.
Furthermore, you will be responsible for managing the entire hiring process in accordance with local laws and regulations. It is likely that hiring is not your preferred use of time either.
At ShoreAgents, staffing is our whole business, and we enjoy it. We do most of the work for you, including recruiting and culling the applications to find the finalists. You choose the best one for your environment.
Your ideal hire is an excellent contract administrator who understands the property development business. In many locations, finding someone with both those specialties is difficult. The Philippines has a large workforce, and ShoreAgents knows how to tap into that. We also know how to use our extensive real estate network to find those with property development knowledge.
Being an administrator can be lonely if the rest of the team consists of engineers, builders, and project managers. However, administrators are never lonely in our office. They work alongside colleagues who perform similar functions.
We also offer opportunities for continuing education in real estate. These opportunities also help to keep workers engaged.
The primary benefit of hiring a virtual contract administrator for property development firms in various countries is cost savings.
Since ShoreAgents is based in the Philippines, it has significantly lower labor costs. This is in comparison to other countries such as the United Kingdom, the United States, Canada, New Zealand, Australia, and Singapore. In some countries, a Filipino contract administrator can be hired at a fraction of the cost compared to a local administrator.
Now, here are the challenges of hiring a virtual construction assistant. The only major challenge is that you’re doing something you haven’t done before. You’ll need to adjust your thinking and invest in time management software to help manage your virtual contracts manager.
Therefore, which option would be the most suitable match for your company? A virtual contract administrator who costs less has all the skills and remains engaged. Or the traditional route of hiring a local contract assistant that doesn’t require any new thinking? The decision is yours, but if you decide to go virtual, ShoreAgents will help you meet any challenges you face.

What are the duties of a Contract Administrator?

What are the duties of a Contract Administrator
The job description for this role will vary depending on the company and the types of contracts it uses. However, contract administrator duties and responsibilities might include the following:
  1. Contract Management: Managing and overseeing the entire lifecycle of contracts. This includes negotiation, drafting to execution, and closure.
  2. Contract Review: Conduct thorough reviews of contracts. This ensures accuracy, adherence to legal requirements, and alignment with business objectives.
  3. Documentation: Maintaining organized and up-to-date contract documentation. This includes contracts, amendments, and related correspondence.
  4. Compliance: Ensuring compliance with legal and regulatory requirements, as well as internal policies and procedures.
  5. Negotiation Support: Assisting in contract negotiations, providing input on terms and conditions, and identifying potential areas of negotiation.
  6. Risk Assessment: Identifying and evaluating potential risks and legal implications associated with contractual agreements.
  7. Vendor Management: Collaborating with vendors and suppliers to establish and maintain effective working relationships.
  8. Dispute Resolution: Assisting in the resolution of contract disputes and claims and working closely with legal teams or external counsel.
  9. Stakeholder Communication: Assisting effective communication and coordination between internal teams, external parties, and stakeholders involved in contract matters.
  10. Contract Renewals and Amendments: Tracking contract expiration dates, managing contract renewals and amendments, and ensuring timely updates and adjustments as needed.
  11. Process Improvement: Identifying opportunities for process improvements and implementing best practices. This is to enhance contract administration efficiency and effectiveness.
  12. Record Keeping: Maintaining accurate and organized records of contract-related data and documentation.
An effective contract administrator will have exceptional attention to detail and utilize Office software tools. They will have excellent communication skills and work well with other team members.
A positive attitude and proactivity are good personal qualities for a contract administrator.
Recognition of accounting principles is helpful, as are excellent writing skills. Some companies require that contract administrators have a bachelor’s degree in business and legal knowledge.

Contract Administrator Role

Remote contract administrators can perform most of the typical job duties. The table below demonstrates this. We’ve listed the common duties and marked those that can be completed entirely virtually with a checkmark.
For tasks that require in-person presence, we have marked them with a cross. Both a checkmark and a cross indicate tasks that require a combination of virtual and in-person work.
Lead contractual negotiations. check circle
Manage, maintain, organize, and be responsible for the contract administration process, ensuring that all contracts are completed accurately. check circle
Ensure insurance certificates related to contracts are collected, reviewed, maintained, and renewed on time. check circle
Ensure achievement of cash flow forecasts and that the project brings in more than it costs.check circle
Create subcontractor and purchase orders, including insurance, quality documents, and safety and environmental documents. check circle
Distribute project documents and request notification of changes.check circle
Create management plans.check circle
Complete vendor contracts and purchase orders.check circle
File, scan, and distribute final contracts. check circle
Explain the terms and conditions of contracts to managers and employees and ensure they comply with company contracts. check circle
Analyze the potential risks of certain proposed contract terms.check circle
Stay up-to-date with relevant legislative changes.check circle
All the tasks and responsibilities of contract administrator jobs can be performed remotely with the appropriate technology and frame of mind. ShoreAgents is the perfect firm to help you gather the technology you need.
Stephen Atcheler, who directs the day-to-day operations of ShoreAgents, grew his own real estate agency by hiring virtual assistants. He and his team provide advice and coaching to ensure the virtual relationship works for everyone.

Where to hire a Contract Administrator?

Where to hire a Contract Administrator
There are two alternatives to recruiting a contract administrator: hire locally or contract with a remote contract administrator specialist.
Doing the hiring on your own is traditional and it isn’t necessarily the best way. Hiring is time-consuming, and property development is a competitive business. You could better serve your business by focusing on your core business and not spending all your time hiring someone.
Contracting with a company that can provide you with a virtual contract administrator is a less traditional path. This allows you to focus on your core business while leaving the time-consuming work to ShoreAgents.
Hiring a virtual contract administrator through ShoreAgents is brilliant for business growth in a competitive market. Check out some of the benefits of working with ShoreAgents:
  • Hiring is easy and less time-consuming. On behalf of your company, we will do all the tedious tasks such as recruiting and conducting background checks.
  • Provide expert advice and coaching to ensure a smooth transition to the virtual world. ShoreAgents is the only BPO firm with a real estate expert running its day-to-day operations.
  • An office based in the Philippines. – Outsourcing to the Philippines is a strategic and smart choice. Filipino culture is heavily influenced by Europeans and North Americans. The country, being Christian, shares many holidays with other Christian nations.
  • The large English-speaking and well-educated Filipino workforce is a significant advantage.

Takeaway

There’s no denying that a contract specialist’s role guides real estate businesses toward efficient and transparent operations. Having considered the cost difference between hiring in the Philippines and other countries, you can now decide accordingly.
In general, Filipinos are hard workers. The business process outsourcing (BPO) industry drives the economy in the Philippines. Workers are willing to adjust their hours for the convenience of foreign companies. In addition to this, the labor costs in the Philippines are significantly lower than in many other countries.
ShoreAgents is a real estate staffing solutions firm based in the Philippines. We can provide highly skilled and affordable solutions for your property development firm – whatever your staffing needs are.

Are you ready to get started and hire now?

Other Related Property Development Roles

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