Remote Team Management Building a Cohesive Workforce in Property Development

Remote Team Management: Building a Cohesive Workforce in Property Development

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Stephen Atcheler


The Rise of Remote Teams in Property Development

As the property development sector continues to evolve, the rise of remote teams has become a significant trend. The ability to manage these remote teams effectively is crucial for any business in this industry. With the onset of technological advancements and the need for efficiency, more and more companies are turning to remote work, especially in areas like finance, contract administration, property marketing, and general back-office tasks.

Benefits and Challenges of Remote Work

Managing remote teams in property development offers a myriad of benefits. It can provide access to a wider talent pool, reduce overhead costs, increase productivity, and allow for more flexible work arrangements. However, remote work also comes with its set of challenges. Communication, coordination, and maintaining team cohesiveness can be notably more complex in a remote work setting. Furthermore, managing the performance and productivity of remote employees can pose additional difficulties.

Communication and Coordination

One of the primary obstacles in overseeing remote teams lies in the realms of communication and coordination. The complexity increases with team members dispersed across various geographical locations and time zones, making seamless interaction challenging. Nevertheless, modern technology has brought forth a plethora of tools and platforms designed to streamline communication and coordination for remote teams. These include video conferencing apps like Zoom and Microsoft Teams, messaging platforms such as Slack and Discord, project management software like Asana and Trello, and file-sharing services like Google Drive and Dropbox. These tools have significantly simplified the process of staying connected and maintaining workflow efficiency in a remote work environment.

Maintaining Team Cohesiveness

Maintaining team cohesiveness is another challenge that managers of remote teams face. Creating a sense of unity and fostering a collaborative environment can be difficult when team members are not physically together. However, with the right strategies, such as regular team meetings, team-building activities, and open communication channels, it is possible to build a cohesive remote team.

Adapting to a Remote Work Environment


Adapting to a remote work environment requires a shift in mindset and the adoption of new management strategies. To effectively manage a remote team, it is important to establish clear goals, provide the necessary tools and resources for remote work, and foster a culture of trust and accountability.

Establishing Clear Goals

One of the first steps in managing remote teams is establishing clear goals. Clear, measurable goals provide direction and purpose, helping remote employees understand what is expected of them and how their work contributes to the overall success of the business.

Providing Necessary Tools and Resources

Another key aspect of managing remote teams is ensuring that team members have access to the necessary tools and resources needed to perform their job effectively. This could include productivity software, communication platforms, and other technical tools specific to their roles.

Fostering a Culture of Trust and Accountability

Trust and accountability are essential in a remote work environment. Managers must trust their team members to complete their tasks effectively and on time. Conversely, team members must feel accountable for their work and understand that their contributions are valued and impactful.

Managing remote teams in property development is a dynamic and complex process, but with the right strategies and tools, it can lead to significant benefits for the business.

Key Strategies for Effective Remote Team Management

Communication and Collaboration Tools


Effective management of remote teams in property development is largely reliant on the use of robust communication and collaboration tools. These digital platforms serve as the virtual meeting rooms and workspaces, bridging the geographical gap between team members. They are paramount in ensuring that despite the distance, everyone remains connected and informed.

Project management software such as ClickUp, Airtable, Monday, and Asana are integral in managing remote teams. These tools not only facilitate communication but also offer a range of features that enable tracking of tasks, adherence to deadlines, and monitoring of overall staff performance. By implementing such software, the daunting task of managing a large team, spread across different locations, becomes significantly easier. Bottlenecks can be identified, progress can be monitored, and workload distribution can be effectively managed, thus ensuring that the team functions smoothly.

Importance of Task Identification and Categorization

Within these tools, it’s important to identify tasks that may be slowing down the team, are repetitive or of low value. Categorizing these tasks based on difficulty allows for a more efficient task distribution process. Selecting tasks that have a clear process for training and delegation can further enhance productivity. Such a streamlined approach to task delegation and management can significantly enhance the productivity and efficiency of a remote team.

Fostering Team Cohesion and Morale

Building a cohesive workforce within property development is not just about task management and communication, but also about fostering team cohesion and morale. An offshore team needs to feel as much a part of the organization as the local team. This is where engagement strategies come into play. Creating a sense of belonging and fostering a team spirit can help ensure that the remote team is as productive and cohesive as the local team.

Regular virtual team meetings, team building activities, and recognition for good work are some ways to build team morale. It’s also important to appoint a leader for the remote team who can provide direction and handle any issues that may arise. This leader serves as the primary point of contact and is responsible for maintaining smooth operations, much like a team leader within the local team.

Benefits of a Cohesive Workforce

When team cohesion is high, it leads to improved productivity, better problem-solving, and a more positive work environment. It also fosters a culture of mutual respect and understanding, which is crucial when managing remote teams. By investing in team cohesion and morale, property development businesses can build a more robust and effective remote workforce.

Ensuring Productivity and Accountability in Remote Teams

In the realm of property development, managing remote teams can present a unique set of challenges. However, with the right strategies in place, it is possible to build a cohesive and productive workforce.

Setting Clear Goals and Expectations


One of the fundamental steps in managing remote teams in property development is setting clear goals and expectations. This involves outlining the specific tasks each team member will be responsible for, as well as the deadlines for these tasks. Providing this clarity from the outset can help to prevent any confusion or misunderstandings down the line, and ensure that everyone is working towards the same objectives.

As well as assigning tasks, it’s also important to set expectations in terms of communication. This might involve specifying when and how team members should report on their progress, who they should contact if they encounter any issues, and what level of responsiveness is expected from them. Having these expectations in place can help to ensure that everyone is on the same page and working efficiently.

Building a Culture of Trust and Responsibility

Alongside setting clear goals and expectations, it’s also vital to build a culture of trust and responsibility within your remote team. This can help to foster a sense of team spirit and ensure that everyone feels valued and accountable for their work. By showing trust in your team members, you can encourage them to take ownership of their tasks and deliver their best work.

Tracking and Measuring Performance

Another key aspect of managing remote teams is tracking and measuring performance. This not only allows you to monitor progress and identify any potential issues early on, but it also provides a way of recognizing and rewarding hard work. There are various tools and methods you can use to track performance, including productivity software like ClickUp or Monday.

When measuring performance, it’s important to focus on outcomes rather than activity. Rather than simply tracking how many hours each team member is working, for example, you might look at what they are actually achieving during this time. This can provide a more accurate reflection of productivity and help to ensure that everyone is contributing effectively to the team’s goals.

Offering Constructive Feedback and Support

Alongside tracking performance, it’s also crucial to provide regular feedback and support to your remote team members. This can help them to understand what they’re doing well, where they might need to improve, and how they can develop their skills further. By offering constructive feedback and support, you can help to motivate your team and drive continuous improvement.

Building and managing a cohesive remote team in property development can certainly present challenges, but with the right approach, it can also offer numerous benefits. By setting clear goals and expectations, tracking and measuring performance, and providing regular feedback and support, you can ensure that your team is productive, accountable, and well-equipped to deliver excellent results.

Case Studies: Successful Remote Teams in Property Development


Managing remote teams has become a critical aspect of modern property development businesses. With the rise of outsourcing, many companies are finding new ways to build cohesive workforces that span across various geographical locations. The following sections will delve into case studies of successful remote teams in the property development industry and provide insights into effective remote management practices.

Examples of Effective Remote Management

In the realm of property development, there are several standout examples of effective remote management. One such example is a company that outsourced its finance department, contract administration, property marketing, and general back-office tasks. They established distinct teams for each area, with team leaders responsible for managing these divisions. This setup allowed for clear communication lines and efficient operations, despite the geographical distance between team members.

Another property development firm successfully managed their remote team by investing in productivity software like ClickUp and Monday. These tools enabled them to track tasks, deadlines, and monitor the overall performance of their staff. By doing so, they were able to identify bottlenecks and manage workload distribution effectively, ensuring that their remote team was as productive as their in-house employees.

Utilizing Workforce Services

For larger businesses, workforce services have proven to be highly effective. One property development company utilized a workforce service after they became adept at outsourcing. This allowed them to cover a wide range of sectors within their business, expanding beyond mere back-office support for property management and sales support. By identifying tasks that were repetitive or of low value, they were able to delegate these tasks to their remote team, freeing up valuable resources for other areas of their business.

Lessons Learned and Best Practices

Managing remote teams in property development is not without its challenges, and there are valuable lessons to be learned from companies that have successfully navigated this path. One key lesson is the importance of clear communication. Whether it’s through regular video conferences, email updates, or project management tools, ensuring that everyone is on the same page is crucial for a cohesive remote workforce.

Role of Team Leaders

Another best practice that has emerged is the role of team leaders in managing remote teams. Having someone who serves as the primary point of contact and is responsible for maintaining smooth operations can significantly improve the efficiency of a remote workforce. This person can also be instrumental in developing training plans for new hires and providing guidance throughout the process.

Managing remote teams in property development involves a careful balance of communication, delegation, and effective use of technology. By learning from successful case studies and implementing best practices, property development companies can build cohesive remote workforces that are just as productive as their in-house counterparts.

The Future of Remote Work in Property Development

Property development is a rapidly evolving industry, with advancements in technology and changes in market dynamics playing significant roles in shaping its future. A key area of transformation is the shift towards managing remote teams, a trend that is being accelerated by emerging tools and the changing work landscape.

The property development industry is no stranger to the concept of remote work. With the rise of technology, managing remote teams has become an integral part of many property development companies. It’s not just about outsourcing certain aspects of the business anymore; it’s about building a cohesive workforce that works together seamlessly, no matter where each team member is located.

Role of Technology

Technology plays a crucial role in this shift. Tools such as project management platforms, collaboration apps, and cloud-based systems have made it easier than ever to manage remote teams effectively. More importantly, these tools have enabled businesses to maintain high levels of efficiency and productivity, even when their teams are spread out across different locations.

As more property development businesses embrace the concept of managing remote teams, certain trends have emerged. These include the rise of virtual meetings, increased flexibility in working hours, and the emphasis on clear communication and regular feedback.

Preparing for a Changing Work Landscape

As the property development industry continues to evolve, businesses need to be ready to adapt to the changing work landscape. This means not just implementing new tools and technologies, but also rethinking traditional ways of working and managing teams.

Building a Remote Work Culture

One of the key aspects of managing remote teams effectively is building a strong remote work culture. This involves setting clear expectations, promoting open communication, and fostering a sense of community among team members. By creating a supportive and inclusive remote work environment, businesses can ensure that their teams stay engaged, motivated, and productive.

Training and Development

Training and development are also crucial in preparing for a changing work landscape. Businesses need to invest in training programs that equip their teams with the skills they need to work effectively in a remote setting. This includes training on new tools and technologies, as well as soft skills like communication, collaboration, and time management.

Managing remote teams in property development is not without its challenges. However, with the right strategies and tools in place, businesses can build a cohesive workforce that is ready to face the future of work.

About the Author

Meet Stephen Atcheler, the Managing Director of a Real Estate Virtual Assistant Company. Stephen has been working in the industry since 2013 and has a wealth of experience in making outsourcing work for real estate businesses. He fell in love with real estate at a young age and has been working in the field since 2005. Stephen's passion for real estate and helping other business owners thrive led him to start his own real estate business in 2012, and eventually, to establish a real estate virtual assistant company to take it to the next level. Stephen's wealth of experience and knowledge in real estate and outsourcing make him the perfect person to guide you in setting up your own virtual assistant team. Feel free to reach out to him on Facebook, LinkedIn, Twitter, or Instagram.

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