How to Lower OpEx in Real Estate Property Management Efficiency

How to Lower OpEx in Real Estate: Property Management Efficiency

Picture of Stephen Atcheler
Stephen Atcheler


The real estate industry requires efficient property management to sustain and grow the business. Particularly in the sphere of opex commercial real estate, necessitates proficient property management to foster business growth and sustainability. Understanding and optimizing Operational Expenses (OpEx) in commercial real estate are critical for maintaining competitiveness and maximizing returns. This is why it’s truly essential to take note and follow the best practices to better manage costs. Whether you’re about to start a business, or in the middle of cost-cutting, this article is for you.

Operational Expenses (OpEx) in real estate encompasses a wide array of costs. This includes maintenance, repairs, administrative expenses, and staff salaries among others. In this article, we’ll discuss expert insights on how you can balance these expenses. At the same time, maintain quality service and implement strategic planning for your business. Ready to learn how you can reduce expenses for your real estate business? Continue reading.

Defining Operational Expenses

OpEx in real estate refers to the ongoing costs associated with managing and maintaining a property. These expenses are varied and comprehensive, encompassing everything from utility bills, property taxes, insurance premiums, and repair costs to salaries of property management staff, marketing expenses for property listings, and administrative costs. Essentially, OpEx covers all expenditures required to keep the property functional, profitable, and compliant with legal and market standards.

Efficient OpEx management leads to improved profit margins, while poor handling can result in dwindling profits or even losses. This balance is crucial for the financial health of the property management business. A strategic approach to OpEx not only ensures cost control but also contributes to the property’s value enhancement by ensuring high standards of maintenance and service.

What is a Good Operational Expense Ratio in Real Estate?

What is a Good Operational Expense Ratio in Real Estate

A good Operational Expense Ratio (OER) in real estate is typically one that indicates efficient management of operational costs in relation to the property’s income. The OER is calculated by dividing the total operating expenses of a property by its gross operating income. This ratio helps property owners and managers understand how much of the income generated from the property is being consumed by operational expenses.

It’s important to note that a lower OER is generally favorable as it indicates that a larger portion of the property’s income is available for mortgage payments, capital improvements, and profit. However, too low of a ratio might indicate underspending on necessary maintenance and upgrades, which could harm the property’s value and income potential in the long run.

Real estate investors and managers should compare the OER of their properties to similar properties in the same market to gauge efficiency. They should also track changes in this ratio over time to identify trends and areas for improvement.

How can I Reduce my Opex Cost?

Reducing operational expenses (OpEx) is crucial for enhancing the profitability and efficiency of a real estate business. Here’s a summary highlighting the top three strategies for achieving this goal:

1. Implementing Technology and Automation

One of the most effective ways to reduce OpEx is through the adoption of technology and automation. By integrating advanced property management software, businesses can automate various tasks such as tenant screening, rent collection, and maintenance requests. This not only reduces the need for manual labor, saving costs but also minimizes errors and streamlines operations, leading to a more efficient management process.

2. Energy Efficiency and Sustainable Practices

Investing in energy-efficient upgrades and adopting sustainable practices can significantly lower utility costs, which are a substantial part of OpEx in real estate. Simple actions like installing LED lighting, energy-efficient appliances, or smart thermostats can lead to substantial savings in the long run. Additionally, these eco-friendly choices can enhance the property’s appeal to environmentally-conscious tenants or buyers, potentially increasing its value.

3. Offshoring Real Estate Admins or Other Professionals with ShoreAgents

Offshoring administrative and specialized tasks to countries with lower labor costs is an increasingly popular strategy for reducing OpEx. Partnering with organizations like ShoreAgents allows real estate businesses to access skilled real estate professionals in the Philippines who can handle various tasks such as administrative duties, customer service, and even marketing at a fraction of the cost of hiring locally. This not only leads to direct savings in labor costs but also enables local teams to focus on higher-value activities that can drive business growth.

In summary, by embracing technology, prioritizing energy efficiency, and offshoring through reliable partners like ShoreAgents, real estate businesses can significantly reduce operational costs. These strategies not only cut expenses but also contribute to streamlining operations and improving overall service quality, ensuring the business remains competitive and profitable in the dynamic real estate market.

Importance of Lowering Costs in Real Estate

Importance of Lowering Costs in Real Estate

So why is it important to lower costs, despite let’s say you have enough budget to cover it all?

Properties with lower operational costs are more attractive to investors. These properties are seen as having better cost management and higher potential for steady returns, which is a key consideration for investors in the real estate market.

Having lower OpEx also allows more flexibility in pricing strategies. If a property’s operational costs are lower, it can be more competitively priced in the market, either by offering lower rents or sale prices without compromising on profitability. This can be a significant advantage in a competitive market, helping to attract and retain tenants or buyers.

Most importantly, the direct impact of reducing OpEx is on a property’s profitability. By minimizing the costs associated with operating a property, a larger portion of the income generated can be turned into profit. This is especially significant in the real estate sector where profit margins can be tight, and even small reductions in OpEx can lead to substantial improvements in the bottom line.


In conclusion, the strategic management of Operational Expenses (OpEx) contributes to efficient property management and the growth of any real estate business.

As we have explored, there are numerous innovative approaches to reducing these expenses, each contributing to a more sustainable, profitable, and competitive real estate operation. Among these strategies, the role of offshoring, particularly with ShoreAgents, stands out as a transformative solution.

Partnering with ShoreAgents to offshore real estate administrative tasks and other professional services to the Philippines offers a powerful way to significantly cut down on OpEx. This approach harnesses the expertise of skilled Filipino professionals who can efficiently manage a variety of tasks at a fraction of the local cost.

The result of such a strategic partnership is multifold: enhanced operational efficiency, improved profit margins, and a stronger competitive edge in the dynamic real estate market. The integration of technology and automation, along with a commitment to energy efficiency and sustainable practices, further propels this efficiency, ensuring that real estate businesses can thrive in an ever-evolving industry.

Therefore, it’s not just about cutting costs; it’s about smart management of resources. By embracing innovative solutions like offshoring with ShoreAgents, real estate businesses are equipped to navigate the complexities of the market, ensuring long-term sustainability and growth. This comprehensive approach to reducing OpEx in real estate is not just the best way; it’s the future of efficient property management.

About the Author

Meet Stephen Atcheler, the Managing Director of a Real Estate Virtual Assistant Company. Stephen has been working in the industry since 2013 and has a wealth of experience in making outsourcing work for real estate businesses. He fell in love with real estate at a young age and has been working in the field since 2005. Stephen's passion for real estate and helping other business owners thrive led him to start his own real estate business in 2012, and eventually, to establish a real estate virtual assistant company to take it to the next level. Stephen's wealth of experience and knowledge in real estate and outsourcing make him the perfect person to guide you in setting up your own virtual assistant team. Feel free to reach out to him on Facebook, LinkedIn, Twitter, or Instagram.

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