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Property Coordinator

What is a Property Coordinator?

Asian Woman Working
A Property Coordinator is an administrative role responsible for coordinating various aspects of property management and the sale of rental and commercial properties. They collaborate with Accountants, Bookkeepers, the sales team, and the Property Manager to ensure the properties are fully leased, well-managed, and appreciate in value.
As the title implies, Property Coordinators are in charge of coordinating properties. They assist the Property Manager by handling leases and maintenance, administering contracts and coordinating financial information related to the property. If a rental property is to be sold, they work with other team members to prepare the property for sale and monitor its status. They also help in determining whether to acquire new properties.
A Property Coordinator is an administrative role responsible for coordinating various aspects of property management and the sale of rental and commercial properties. They collaborate with Accountants, Bookkeepers, the sales team, and the Property Manager to ensure the properties are fully leased, well-managed, and appreciate in value.
As the title implies, Property Coordinators are in charge of coordinating properties. They assist the Property Manager by handling leases and maintenance, administering contracts and coordinating financial information related to the property. If a rental property is to be sold, they work with other team members to prepare the property for sale and monitor its status. They also help in determining whether to acquire new properties.
Asian Woman Working

What is the salary of a Property Coordinator?

Salaries vary and depend upon several factors. Experience, education, and the duties listed in the job description all play a role in determining a competitive and fair salary. The primary factor in pay, however, is location. Property coordinators who work in cities with a high cost of living will earn more than those who work in cities with lower living costs. You can experience significant savings by hiring a virtual property coordinator who lives and works in a low-cost location.

What is the average salary for a Property Coordinator?

The table below is a guide to the annual average property coordinator salary in Australia, New Zealand, the United States, Canada, Singapore, and the Philippines. The salary amounts listed in the table for most countries exclude additional costs, such as government charges, employer contributions, supplemental insurance, or the cost per employer for equipment. The salaries listed for the Philippines, however, do include employment benefits, government charges, and ShoreAgents’ fees.
As you can see, if you hire a property coordinator in the Philippines, you’ll pay only one-fourth to one-third of what you’d pay in most other countries. They’ll do the same job, will work hard, and speak English fluently. Consider that. You could hire three virtual property coordinators for the price of one local property coordinator.
The average salary of a Property Coordinator in Australia
Australia Flag

AU

$99,861 AUD
Local
Philippines Flag

PH

$25,765 AUD
based in the Philippines
The average salary of a Property Coordinator in New Zealand
New Zealand Flag

NZ

$87,813 NZD
Local
Philippines Flag

PH

$27,919 NZD
based in the Philippines
The average salary of a Property Coordinator in United Kingdom
United Kingdom Flag

GB

£44,623 GBP
Local
Philippines Flag

PH

£14,399 GBP
based in the Philippines
The average salary of a Property Coordinator in United States of America
USA Flag

USA

$88,450 USD
Local
Philippines Flag

PH

$17,358 USD
based in the Philippines
The average salary of a Property Coordinator in Canada
Canada Flag

CA

$89,088 CAD
Local
Philippines Flag

PH

$22,916 CAD
based in the Philippines
The average salary of a Property Coordinator in Singapore

SG

$55,406 SGD
Local
Philippines Flag

PH

$23,736 SGD
based in the Philippines

Can a Property Coordinator work virtually?

Asian Working Virtually
Absolutely, as long as you set up your processes, operations, software tools, and expectations accordingly. You also want your team to accept the virtual coordinator, so you’ll take some steps to get buy-in, as well.
As an offshore real estate staffing solutions firm, ShoreAgents knows what companies must do to set up their operations to benefit from hiring a virtual property coordinator. We can advise you on the tools and processes you need to make the process work. We’ll also coach you and your coordinator through the process.
The specific tools you’ll need may vary slightly depending on the exact job description. Tools for a virtual property coordinator might include:
  • A cloud-based task management tool to help you prioritize and manage the daily workload
  • A clearly defined job description
  • Clearly written processes and procedures
  • A team member to drive the property coordinator
  • Realistic expectations
A property coordinator can function virtually if you make a few alterations. The decision about making them is up to you. If you like the concept of a virtual property coordinator, ShoreAgents can help make it work for you.

Local Property Coordinator Vs. Virtual Property Coordinator

Hiring a virtual property coordinator has many advantages but only one disadvantage. Before you decide whether to hire a local property coordinator or a virtual one, let’s compare them.
Here are the advantages of hiring a virtual property coordinator.
You’ll save money by hiring a virtual property coordinator who is based offshore, such as in the Philippines. Even though you’ll be paying less, you’ll still receive the services of a competent, well-educated property coordinator.
Property coordination is a specialized skill within a specialized agency. Performing the property coordination task effectively requires knowledge of real estate, as well as computer knowledge and organizational skills. ShoreAgents is uniquely equipped to provide you with an excellent property coordinator. We are the only BPO provider managed daily by an experienced real estate business owner. ShoreAgents will provide you with job candidates who have all the specialized skills you need.

<H3>You’ll Avoid Hassles

Hiring a local coordinator can be quite an undertaking that takes time away from revenue-producing functions. Once you’ve made the hire, you still have to find a workspace and equipment for them before they can start work.
Compare that to the ease of working with ShoreAgents to hire a virtual coordinator. We have a six-step process.
  • Step One: Sign up
  • Step Two: Complete your company profile
  • Step Three: Submit a work order describing your ideal property
  • coordinator.
  • Step Four: Talk to us by phone so we’re sure we understand your
  • business and your needs.
  • Step Five: Interview the candidates we’ve preselected from among
  • the applications and referrals we’ve received.
  • Step Six: Choose your ideal property coordinator.
We handle all the advertising and recruitment for you, using our vast network of real estate professionals. We also supply a desk, computer with two monitors, webcam, and headphones.
Our workplace is modern, well-equipped, and comfortable. Your property coordinator will work alongside other employees that hold similar roles at other companies. They learn best practices from each other. We also provide continuing education to keep them engaged.
The only potential downside to hiring a virtual property coordinator is that you’ll have to slightly alter some of your processes and adjust to a hybrid work culture. The coordinator will be a full member of your team but located off-premises. You’ll need technology to communicate with them and set their priorities. You also may need to refine some of your processes. However, having well-honed processes and modern technology is not a bad thing. ShoreAgents can coach you and your coordinator through the adjustment process.
The advantages of a virtual property coordinator are significant. But, ultimately, the decision is yours. You decide whether the cost savings, specialized skills, ease, and better retention are worth making a few adjustments. If you’re ready, ShoreAgents can help you make the relationship work for your team.

What are the duties of a Property Coordinator?

A property coordinator assists in the management, sales, and acquisition of commercial and rental properties. You can decide which specific tasks will be most helpful in your agency.
Here’s a list of typical property coordinator duties and responsibilities.
  • Process account receivables, help in collecting rent, and in preparing
  • Assist in the maintenance of tenant leases
  • Read and route incoming mail and answer correspondence as directed
  • File correspondence as needed
  • Provide a monthly report of leasing transactions and maintenance activities
  • Assist with due diligence on property acquisition and conveyance
  • Assist in managing property contracts, surveyors, and valuers, and land access
  • Maintain property records
  • Handle tenant requests
Property coordinators require good organizational and people skills. They also must have skills in operating general office software and the ability to write detailed notes. Attention to detail is critical. Some sales experience is also beneficial. They need an understanding of the real estate business. Many property coordinators also have associate’s degrees in business or real estate-related fields and some prior coordination experience.

Property Coordinator Role

Property coordinators can perform most of their duties remotely. Take a look at the chart below. We’ve taken most responsibilities in the property coordinator job description and put a check next to each one that the property coordinator could do virtually with the proper technology. We’ve put a cross by those that someone must do in person. Those tasks that can be largely done virtually, but require some in-person work receive both a check.
Process account receivables and help prepare tenant escalations check circle
Help maintain tenant leases check circle
Handle correspondence check circlecancel circle
File correspondence as needed check circle
Monthly reporting check circle
Assist with due diligence on property acquisition and conveyance check circle
Help manage property contracts, surveyors, and valuers, and land access check circlecancel circle
Maintain property records check circle
Handle tenant requests check circlecancel circle
The property coordinator can do most functions remotely with a few adjustments and the right tools. ShoreAgents can help you develop the job description and find the right tools to help your virtual property coordinator succeed.

Where to hire a Property Coordinator?

Property Coordinator
You have two primary choices: Choice One is to hire a local employee yourself. Choice Two is to partner with an offshore staffing firm.
Let’s look at hiring yourself first. Hiring is time-consuming and takes time away from managing and selling properties. You’ll have to:
  • Develop, post, and advertise the job description.
  • Review and sort applications.
  • Interview applicants.
  • Conduct background checks.
  • Find space and equipment.
  • Hire someone.
You’ll need to ensure you complete the process without violating any laws. After you hire the employee, you’ll need to provide continuing education and a stimulating environment to keep them engaged. You’ll also need to continually evaluate compensation and benefits to ensure they are competitive.

Hiring at ShoreAgents in the Philippines

Now, let’s look at Choice No. 2, which is to partner with ShoreAgents, an offshore staffing solutions firm.  ShoreAgents is an experienced hiring partner. We can help you hire the best property coordinator. We:
  • Help you develop the job description.
  • Review applications and provide you with a short list of candidates to interview
  • Provide a spacious, modern office where the coordinator works with others in similar roles for other companies.
  • Provide a desk, computer, headphones, and webcam.
  • Provide continuing education.
  • Ensure compliance with local laws.
  • Offer our knowledge of the real estate business.
  • Have a base location in the Philippines. Outsourcing to the Philippines is a smart option because
    • Labor costs are significantly lower than in most Western countries.
    • The 45 million Filipino workers are highly skilled and well-educated.
    • Filipinos speak fluent English.
    • Filipinos like working with foreign companies and will adjust their hours to do so.
    • Filipinos are hard workers.
    • Filipino culture is similar to the culture of Brits, Australians, New Zealanders, Americans, and Canadians.
    • BPO is a significant part of the country’s economy.
Partnering with ShoreAgents is the clear hiring solution. Whether you are looking for just one part-time coordinator or a whole team of real estate professionals, we can meet your staffing needs.
ShoreAgents provides skilled staff for the real estate industry. Whether you are looking for just one full-time coordinator or a whole team of real estate professionals, we’ve got you covered.

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Assistant Property Manager
Transaction Coordinator
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USD
Standard
$697
$976
€633
₱37,500
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€574
₱34,000
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€507
₱30,000
$520
$729
€473
₱28,000
$483
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€439
₱26,000
assistant-property-manager
Assistant Property Manager
$8.37
Assistant Property Manager
$25.20
Assistant Property Manager
$11.72
Assistant Property Manager
$35.29
Assistant Property Manager
€7.61
Assistant Property Manager
€22.90
Assistant Property Manager
₱450.39
Assistant Property Manager
₱1,356.00
Assistant Property Manager
8.37
25.20
Assistant Property Manager
11.72
35.29
Assistant Property Manager
7.61
22.90
Assistant Property Manager
450.39
1,356.00
Assistant Property Manager

transaction-coordinator
Transaction Coordinator
$10.31
Transaction Coordinator
$29.52
Transaction Coordinator
$14.44
Transaction Coordinator
$41.34
Transaction Coordinator
€9.37
Transaction Coordinator
€26.82
Transaction Coordinator
₱554.78
Transaction Coordinator
₱1,588.46
Transaction Coordinator
10.31
29.52
Transaction Coordinator
14.44
41.34
Transaction Coordinator
9.37
26.82
Transaction Coordinator
554.78
1,588.46
Transaction Coordinator

property-accountant
Property Accountant
$9.68
Property Accountant
$35.97
Property Accountant
$13.55
Property Accountant
$50.37
Property Accountant
€8.80
Property Accountant
€32.69
Property Accountant
₱520.88
Property Accountant
₱1,935.53
Property Accountant
9.68
35.97
Property Accountant
13.55
50.37
Property Accountant
8.80
32.69
Property Accountant
520.88
1,935.53
Property Accountant

real-estate-sales-assistant
Real Estate Sales Assistant
$7.08
Real Estate Sales Assistant
$29.56
Real Estate Sales Assistant
$9.91
Real Estate Sales Assistant
$41.39
Real Estate Sales Assistant
€6.43
Real Estate Sales Assistant
€26.86
Real Estate Sales Assistant
₱380.97
Real Estate Sales Assistant
₱1,590.61
Real Estate Sales Assistant
7.08
29.56
Real Estate Sales Assistant
9.91
41.39
Real Estate Sales Assistant
6.43
26.86
Real Estate Sales Assistant
380.97
1,590.61
Real Estate Sales Assistant

assistant-development-manager
Assistant Development Manager
$9.62
Assistant Development Manager
$34.19
Assistant Development Manager
$13.47
Assistant Development Manager
$47.87
Assistant Development Manager
€8.74
Assistant Development Manager
€31.07
Assistant Development Manager
₱517.65
Assistant Development Manager
₱1,839.75
Assistant Development Manager
9.62
34.19
Assistant Development Manager
13.47
47.87
Assistant Development Manager
8.74
31.07
Assistant Development Manager
517.65
1,839.75
Assistant Development Manager

Membership Fee

$

Membership: Standard

Approximate Saving

Monthly

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Yearly

$

Diff/Hour

$

Weekly

$

Assistant Property Manager

Our Monthly Rate

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US Monthly Rate

$

Our Yearly Rate

$

US Yearly Rate

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Approximate Saving Percentage

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*Based on real-time exchange rates