Transaction coordinator software supports real estate professionals with task management. It provides one place for all transactions, tasks, documents, and contacts. It also ensures transactions remain in compliance with various regulations. Transaction coordinator software can also enable you to save time through efficiencies and better organization.
Real estate transaction coordinator software will typically have some or all of these features:
- Audit management and compliance review
- CRM to ease assigning leads to agents, converting leads to transactions, and creating a pipeline with benchmarks and goals
- Document management
- Metrics and insights on agent performance and opportunities missed
- Listings and showings monitoring
- Workflow functions that automatically carry out actions at specific times
Several brands of real estate transaction coordinator software are available. Here are some of the most common.
tcDocs is geared only around coordinating transactions. It monitors transactions, manages timelines, and helps with communications. A real estate broker turned real estate coordinator created the software. It does not have a CRM or marketing feature.
TotalBrokerage is a complete solution from contract through closing. It includes CRM, lead management, and marketing features, as well as transaction coordination, reporting, and human resource features.
dotLoop, owned by Zillow, has workflow tools and allows for collaboration and management of documents in one place. It will enable agents to send contracts via text. It doesn’t have CRM capabilities itself but integrates with several popular CRM tools.
SkySlope provides back-office solutions, including integrated forms, compliance tracking, audit management, and analytics. It can track agents and brokers and their individual customers with emails and SMS messages. It doesn’t include a CRM tool.
EZ Coordinator provides transaction management, lead generation, and back-office management solutions. It is designed for brokers, agents, and transaction coordinators and also integrates with several other popular business software packages.
RealtyBackOffice is built for brokers, teams, and transaction coordinators. It provides transaction management, e-signing, brokerage management, agent management, commission tracking, and a CRM. It also integrates with several popular business and marketing software packages.
Wise Agent is primarily a CRM and lead automation system. It also provides transaction management from beginning to end, time management capabilities, and client record information. It also integrates with a variety of business software.
TC Workflow manages your emails, tasks, documents, dates, and communication all from one place. It also integrates with various popular business software suites, including a fully integrated Google and G Suite interface.
Paperless Pipelineis a solution for document management and commission management. It also supplies production reports and integrates with several digital signatures and third-party real estate programs.
Brokermint automates your backend operations and organizes tasks to enable you to turn leads into sales. It allows management of all transactions from one dashboard, automates commission payments, and provides standard and custom reporting. It integrates with popular accounting and CRM programs.
CoStar Real Estate Manager
CoStar Real Estate Manager is designed for real estate agencies with corporate and retail tenants. It helps with real estate and lease management and automates portfolio data. It also integrates with ERP, accounting, and reconciliation systems.
Lead2Deed simplifies leads, clients, listings, and transactions. It is designed for agents and teams and includes a CRM system, a property listing manager, customizable checklists, and reporting capabilities.
Yardi Corom manages leases, transactions, facilities, and accounting and is tailored for corporate tenants. Its accounting system complies with FASB guidelines and ASC 842/IFRS 16 guidelines and it has reporting capabilities.
A Real Estate Virtual Assistant
A real estate virtual assistant can help a real estate agency coordinate its transactions and ensure nothing falls through the cracks. An offshore transaction coordinator ensures all documentation is filed on time and coordinates opening escrow, inspection, repairs, and closing processes. The coordinator also carries out post-transaction services that improve the customer experience.