Real Estate Virtual Assistant

This is one of the most time-consuming tasks in your office, and yet it can provide the most value to your business. We know that digging through old listings or finding ones that are about to expire can be a gold mine. Leave it to your VA to do the research – leaving you the time to follow up the leads yourself.

Data mining can be an integral part of attracting customers if done correctly.

How you generate leads is up to you – it could be through cold calling, web enquiry forms, inbound calls, or collecting emails at events. Your VA will contact each of those leads and set up appointments for the qualified ones. Then it’s up to you to close the deal – easy.

What happens when leads come in that want to list or sell and you are on the road making money? I guess the lead has to wait? Not anymore, your Executive Virtual Assistant can take care of this for you.

Keeping your databases up to date is essential. Whichever property management systems you’re using, whether it’s for Trust accounting, applications, or maintenance schedules, your VA will process incoming information and update your systems. No more trying to snatch a few hours in your hectic day to do it yourself.

Making sure all data is entered correctly in your Real Estate CRM is so important as you can only get out what you put in. Clean data allows you to make good decisions. Hire a data entry specialist to keep your database up to date and accurate.

Sometimes it feels like you need to be everywhere at once. Keeping your calendar sane is tough when you’re fielding calls, reaching out to potential new clients, and organising viewings and open houses. Count on your Virtual Assistant to keep your schedule on track so all you need to do is show up and be where you’re needed.

The more appointments you can schedule the more listings and sales you will make, it is that simple.

The saying these days is ‘content is king’ and it’s more than true for Real Estate SEO. Keep your website relevant and improve your SEO rankings with ongoing updated content. Your virtual assistant will create posts that engage with your customers, providing information they find interesting and relevant, and building trust with your company.

People fall into arrears for all sorts of reasons, and often all that’s needed is a quick phone call or email. Of course, a few ‘quick’ calls every day takes time, added to the fact that you’ll probably need to update your database to record the call or schedule another follow-up. Yes, your VA can handle that too because calls look like they come from your office. One less stress.

When tenants fall behind in rent it is bad for you and the landlord, no rent means no fees. Outsource a dedicated property management virtual assistant to make chasing arrears a part of their daily routine so your arrears are nonexistent.

Real estate professionals are great at what they do because they’re brilliant at leveraging their networks. They love to talk. They don’t always love to write. Your , REVA can take on the tedious task of drafting emails and letters to clients. Don’t face the blank page. Start with a draft that says exactly what you need to say and then all you need to do is hit send.

There is a lot of legal red tape in Real Estate, from legal letters, corresponding with lawyers, and drafting effective comminution to the seller, landlord’s buyers, and tenants on a regular basis. You can not do it all.

You’ve already figured out by now that your virtual assistant will help you keep all your data up to date. And that goes beyond just your sales and property management databases. You need to be the expert in your core location, and that means knowing every school and supermarket in the area, every newly approved development, changed traffic conditions, and which houses in which streets have sold and for how much.

That’s a lot of data. That’s a lot of lists.

Your VA can set up alerts and constantly check countless websites, ensuring your information is always 100% up to date. Having all that information and important data ready and available makes preparing a Comparative Market Analysis a breeze and makes you sound like the total professional that you are.

Bookkeeping in Real Estate is one of those essential tasks that is entirely done on a computer. There’s simply no need for your bookkeeper to be on site. Your Real Estate Virtual Assistant will keep track of your expenses, bills, reimbursements, and payroll and make sure that everything is organised in a coherent system. You’ll be able to constantly check on your company’s financial health instead of hoping for the best each quarter.

Need a XERO-certified bookkeeper that knows international taxation laws? We have them!

People are often surprised that a real estate virtual assistant can handle incoming and outgoing phone calls. Your VA will have excellent English and will have no problems talking to customers. Think about it – most calls are people asking about a viewing time or to see if a property is still available. That’s information that can easily be dealt with by your VA.

Ring, Ring who is there? Does your phone get answered 100% of the time or do you let it drop to voice mail and get back to it when you can if you remember? Your VA can answer your phone for you through a VoIP service you can deliver great service to your clients.

The same goes for emails and live chat. Those little emails sure do build up. Imagine if they were just taken care of, almost automatically? Your real estate virtual assistant will deal with the minor communications, leaving you time to chase up the important stuff.

Live chat is another area that is growing in popularity but it’s one of those tasks that no one in your office has ownership of. Your real estate VA is the person for that job.

Every website should have a chatbox but who answers? Make sure your chats are answered in a short period of time by having your VA take care of your customer service.

Your real estate ads probably follow a fairly consistent format. Photo, text, icons for bathrooms and bedrooms. But making it look gorgeous every time can be time-consuming. Your real estate virtual assistant will give each ad the care it needs so that every pixel is perfect and looks completely professional.

In the Philippines, we have some serious talent in the Graphic design space. Sleek designs can be used to represent your brand in the way you want it and to make it really stand out for the right reasons.

In our experience, a property manager with a real estate virtual assistant can go from 150 properties to 300. Yep, you read that right.

When you hire a real estate VA, you get the whole package. The cost includes their salaries, pensions and health insurance, but it also includes the desk, computer, internet, air conditioning, and all those little overheads that build up as costs to your business.

The average cost of a staff member in the Philippines is 1/4 of what you would pay locally and that is why more and more businesses are outsourcing to the Philippines!

In our experience, a property manager with a real estate virtual assistant can go from 150 properties to 300. Yep, you read that right.

When you hire a real estate VA, you get the whole package. The cost includes their salaries, pensions and health insurance, but it also includes the desk, computer, internet, air conditioning, and all those little overheads that build up as costs to your business.

The average cost of a staff member in the Philippines is 1/4 of what you would pay locally and that is why more and more businesses are outsourcing to the Philippines!